Woman writing resignation letter on laptop.

How to Write a Resignation Letter (With Free Templates)

Career Corrie Alexander Resignation

Whether or not you simply accepted a brand new job supply or have determined to strike off by yourself with a brand new enterprise, it’s an thrilling time once you’re about to take the subsequent step in your profession. 

However there’s one factor left to do: hand a resignation letter to your employer.

Should you’ve by no means completed it earlier than, chances are you’ll be questioning how you can write a resignation letter correctly or if one is even actually vital. 

However you shouldn’t skip it because it’s an essential doc for each you and your employer. Luckily, resignation letters solely have to consist of some brief paragraphs, and there’s a easy construction you’ll be able to comply with to craft the proper letter on your circumstance.

Right here’s a breakdown of what to incorporate in your resignation letter in addition to a few templates to get you began.

Woman writing resignation letter on laptop.

What a Resignation Letter Is (and Is Not)

Writing a proper resignation letter is the skilled method to half methods together with your employer. Its major goal is to supply an official report of your departure on your firm’s HR division.

It additionally serves as safety for you in case there are any issues with the offboarding course of. For instance, for those who don’t obtain the right pay on your final two weeks, it may be resolved together with your resignation letter, which has clear dates on it.

It’s essential to notice {that a} resignation letter will not be an alternative to the dialog you must have together with your employer about your intentions to give up. 

This dialog could also be nerve-wracking, but it surely’s much more skilled than tossing your resignation letter on their desk once they’re not wanting and ready for them to return discover you later. (This occurs much more than you suppose, too!) 

Should you want extra recommendations on how you can have this dialog, try these 9 steps to resigning out of your job with class. 

How you can Write a Resignation Letter in 5 Steps

There’s a simple methodology for writing the proper resignation letter that may be damaged down into 5 steps.

Every paragraph solely must be one or two sentences, so it ought to solely take you a couple of minutes to sort out your first draft.

1. Embody your info and the date.

This can be a primary however important step for correctly formatting your letter. 

On the prime of the doc, put your identify, handle, and cellphone quantity. A number of traces beneath that, write out the date you propose handy in your resignation letter. 

Beneath that, write the identify of your superior and the handle of your office. 

2. Open together with your intentions to go away and your resignation date. 

No have to beat in regards to the bush or wax poetic right here. Get straight to the purpose in your opening line. 

One thing like:

“Please contemplate this letter discover of my resignation from my position as customer support consultant at XYZ firm, efficient March 10, 2021.”

Your resignation date needs to be at least two weeks after the date of your letter. 

3. Disclose your motive for leaving (optionally available).

You possibly can embrace the rationale why you’re leaving within the subsequent line of your resignation letter for those who like. Simply don’t go into any nice element or point out any particular firm names. 

This isn’t meant to be a laundry record of dissatisfactions together with your employer however knowledgeable courtesy.

A number of examples embrace:

  • Should you’re pursuing a brand new position in a special aspect of the business
  • Should you’re taking over a tougher place in the identical business
  • Should you’re leaving to begin your personal enterprise (or to take a part-time enterprise full-time)

When doubtful, writing one thing so simple as “I’m leaving to pursue new alternatives” will suffice. Or, you can even depart this half out completely.

4. Talk gratitude on your time with the corporate.

It’s good type to thank your employer for any skilled development or alternatives you could have had throughout your time on the firm. Be happy to say particular tasks or abilities that helped you develop as knowledgeable. 

For instance:

“Working with XYZ’s gifted advertising group has performed a major position in serving to me thrive as a model strategist.”

5. Supply to help with the transition. 

You don’t need to depart your employer excessive and dry, so exhibit your willingness to make the transition as seamless as attainable. 

Once more, no have to over-promise or get formidable right here. The objective is to speak your willingness to cooperate and depart the proverbial campground cleaner than you discovered it. 

One thing like:

“I’ll do my greatest to help with the transition and any vital coaching previous to my departure.”

Woman writing resignation letter on laptop.

Resignation Letter Templates

Now that you understand how to write down a resignation letter, you must be capable of pen your personal pretty rapidly. 

Nonetheless, for those who want just a little extra assist, the beneath templates function a great jumping-off level. The gist of what it is advisable say is there, however you’ll be able to tailor them to your specific circumstance. 

Template #1 (Leaving to Begin Your Personal Enterprise)


Expensive [Employer’s Name],

Please settle for this letter as discover of my resignation from my position as [Position] at [Company Name]. My final day of employment will probably be [End Date].

After cautious deliberation, I’ve determined to comply with a brand new profession path and begin my very own enterprise in a special business. 

Leaving [Company Name] will not be a choice I make calmly, and I’m sincerely grateful for all of the alternatives and development I skilled throughout my time right here. I discovered so many common abilities from working in [Department Name] that I do know will serve me in my profession for years to return.

Please let me know if there’s something I can do to assist with the transition. I want you and everybody at [Company Name] all the most effective.



[Your Full Name]

Template #2 (Leaving for One other Firm)


Expensive [Employer Name],

Please contemplate this letter formal discover that I’m ending my employment at [Company Name] on [End Date].

I’ve been provided a brand new place inside an organization on a special aspect of the business, and after cautious reflection, I’ve determined to pursue this chance as the subsequent step in my profession.  

I’ve grown a lot with this firm and am really grateful for the various alternatives which have fashioned me into the skilled I’m at this time. My experiences working with the fantastic group in [Department Name/Project], particularly, have been instrumental in offering me with the abilities that have been important to my profession development.  

I’ll do all I can to make this transition as seamless as attainable. I hope to say in contact and want you and the group ongoing success sooner or later!



[Your Full Name]


Writing a resignation letter and resigning with class is a gesture that’s tremendously appreciated. If you take the best steps by delivering your resignation letter and fulfilling your work obligations, you permit on a constructive observe. This lets you use this employer as a reference, and it leaves the door open ought to you must cross that bridge once more.

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